Hosting isn't just about fresh sheets and a key under the mat. At its best, it's about creating a space where someone feels welcome, even if they've never been there before.
Whether you're just getting started or have had your share of check-ins and last-minute messages, there's often that quiet moment before guests arrive when you ask yourself, "Did I forget something?"
This guide is here to help with that. It's a practical, real-world checklist designed to give you clarity and peace of mind—so you can focus less on what might go wrong and more on giving your guests a smooth, thoughtful stay.
No fluff. No overwhelm. Just the things that actually matter.
1. The Essentials: Clean, Safe, and Functional
Let's start with the basics — the things that, if overlooked, can derail the whole guest experience.
Cleaning & Restocking
- Fresh sheets and towels for every guest
- Wipe down all surfaces, especially kitchen and bathroom
- Restock toilet paper, paper towels, soap, and trash bags
- Empty fridge of any old items
- Check for cobwebs, fingerprints, stray hairs — the small stuff makes a big impression
Safety Checks
- Test smoke and carbon monoxide detectors
- Check that all locks work (doors, windows, gates)
- Make sure the fire extinguisher is visible and accessible
- Include a basic first aid kit
Functional Check
- Run the dishwasher and washing machine once to confirm they're working
- Test the WiFi connection and write down the login details
- Double-check that all lights and appliances are functional
💡 Lesson learned: A host forgot to replace a burnt-out porch light. The guest arrived in the dark, tripped on the step, and lit up the review instead.
2. Arrival-Ready: The First Five Minutes Matter
Guests arrive tired, hungry, and a little unsure of what to expect. How you help them settle in during the first five minutes sets the tone for the whole stay.
Check-In Info: Make It Foolproof
- Clear address and entry instructions
- Photos of the entrance if needed
- Parking instructions (if it's not obvious)
- Time zone reminder for international guests
Even if you've sent it in the app, guests often forget or lose track. A printed sheet by the entrance or a digital welcome page can be a lifesaver.
Lights & Temperature
- Turn on a few lights if guests are arriving at night
- Set a comfortable indoor temperature (cool in summer, cozy in winter)
3. House Info: The Stuff Guests Constantly Ask
The goal here is to make your place self-explanatory. Think of the 3-5 questions guests always message you about, and answer them before they ask.
Include:
- WiFi login (bonus points for QR code)
- How to use tricky appliances (TV remotes, AC, stovetops)
- Trash & recycling instructions
- Quiet hours, neighborhood expectations
- What to do if they lock themselves out
Bonus Touch: A Local Guide
It doesn't have to be fancy — just a list of your favorite:
- Coffee shops and breakfast spots
- Grocery stores
- Walks, hikes, or viewpoints
- Takeout or delivery options nearby
☕ Example: One host left a handwritten note recommending a tiny local café. The guest not only went — they mentioned it by name in their review. Those little local gems stick with people.
4. Comfort Extras That Guests Love
These aren't required — but they do help turn good stays into great ones.
- A phone charger (or two!)
- Earplugs and sleep mask in noisy areas
- Umbrella by the door
- Fresh flowers or a welcome snack
- A mini guide to streaming your Netflix (or a guest login)
These can feel like small gestures to you, but for the guest, they show thoughtfulness. And that's what gets remembered (and reviewed).
5. The Checkout Experience: Keep It Simple
Leave guests with a smooth goodbye. Nobody wants a chore list on their last morning.
A Simple Checkout List:
- Where to leave used towels and sheets
- Reminder to turn off lights/AC
- Where to leave keys or lock up
- (Optional) A quick feedback or review request
Keep it short, friendly, and respectful. A "thank you" goes a long way.
Final Thoughts: Hosting Without the Stress
Being a great host doesn't mean running yourself into the ground. It's about setting things up once in a thoughtful way so your guests feel welcome, and you don't have to micro-manage every stay.
Consider creating a simple digital guidebook with all the essential info — WiFi, check-in, house rules, and local tips. It saves you time and helps guests feel confident and cared for.
Hosting can be a joy — especially when you're prepared.
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